GDPR Compliance Statement
Last updated: January 14, 2025
Our Commitment to Data Protection
Legal Pilot is committed to protecting the personal data of our clients, website visitors, and employees in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679. This statement outlines how we ensure compliance with GDPR requirements.
Key GDPR Principles We Follow
1. Lawfulness, Fairness, and Transparency
- We process personal data lawfully, fairly, and transparently
- All data processing activities have a legal basis
- We maintain clear privacy notices and policies
2. Purpose Limitation
- We collect personal data only for specified, explicit, and legitimate purposes
- Data is not processed in ways incompatible with these purposes
- We document all purposes of data processing
3. Data Minimization
- We collect only the personal data we need
- Data collection is proportionate to the purpose
- We regularly review data necessity
4. Accuracy
- We maintain accurate and up-to-date personal data
- We have processes for correcting inaccurate data
- Regular data quality reviews are conducted
5. Storage Limitation
- We keep personal data only as long as necessary
- We have defined retention periods for different data types
- Regular data cleanup procedures are in place
6. Integrity and Confidentiality
- We use appropriate technical and organizational security measures
- Data is protected against unauthorized processing
- We maintain secure systems and processes
Data Subject Rights
We respect and facilitate the following rights:
Right to Be Informed
- Clear privacy notices
- Transparent data processing information
- Regular updates about data usage
Right of Access
- Confirmation of data processing
- Access to personal data
- Information about data processing
Right to Rectification
- Correction of inaccurate data
- Completion of incomplete data
- Prompt updates when requested
Right to Erasure
- Removal of personal data when requested
- Documentation of erasure procedures
- Third-party notification of erasure
Right to Restrict Processing
- Limitation of data processing
- Storage without processing
- Notification of restriction lifting
Right to Data Portability
- Data provided in structured format
- Direct transfer where possible
- Technical measures for data transfer
Right to Object
- Objection to processing
- Marketing opt-out
- Legitimate interests assessment
Technical and Organizational Measures
Security Measures
- SSL/TLS encryption
- Secure data storage
- Access controls
- Regular security audits
- Staff training programs
Data Protection Procedures
- Data Protection Impact Assessments (DPIAs)
- Data breach response plan
- Regular compliance audits
- Documentation maintenance
International Data Transfers
When transferring personal data outside the EEA, we ensure:
- Adequate level of protection
- Appropriate safeguards
- Standard contractual clauses
- Regular transfer impact assessments
Data Protection Officer
While not required by law for our operations, we maintain best practices in data protection. For data protection inquiries, contact:
Legal Pilot
Office No. 18, 9.17 Capital Tower
91 Waterloo Road
London SE1 8RT
United Kingdom
Email: contact@legalpilot.com
Phone: +357 95 567 212
Documentation and Accountability
We maintain:
- Records of processing activities
- Data protection policies
- Security procedures
- Staff training records
- DPIA records
- Breach notification procedures
Regular Reviews and Updates
We regularly:
- Review and update our GDPR compliance
- Assess new processing activities
- Update security measures
- Train staff on data protection
- Audit our procedures
Vendor Management
For third-party service providers:
- Due diligence procedures
- Data processing agreements
- Regular compliance verification
- Security assessments
Contact and Complaints
For GDPR-related inquiries or complaints:
- Contact us directly using the details above
- We will respond within 30 days
- You have the right to contact your local data protection authority
Commitment to Continuous Improvement
We are committed to:
- Regular policy reviews
- Staff training updates
- Technology improvements
- Process optimization
- Stakeholder feedback integration
